TAHPERD 42nd ANNUAL Summer Conference

The TAHPERD Summer Conference offers business exhibitors a valuable opportunity to connect directly with K–12 physical education and health educators as they plan and prepare for the upcoming school year. This targeted event attracts motivated teachers who are actively seeking new equipment, curriculum resources, technology, and services to enhance their programs. Exhibitors benefit from focused engagement, meaningful conversations, and increased brand visibility in a collaborative setting that supports relationship-building and positions your company as a trusted partner in school health and physical education.

July 12- 14, 2026

Embassy Suites- Denton

Denton, TX

Prospective Summer Conference Exhibitors:

• Online Booth Reservations- OPEN NOW | View Floorplan- Booths range from $750 - $800 depending on location-
  • Summer Conference- Exhibitor Showcase Proposals-SOLD OUT
    ALL proposals must be submitted through the Online Portal to be eligible for review!
     
• Quick Facts
• Hotel Information
• Order Electricity for your booth:  
• Associate Revenue Partners (ARP)- You may be contacted by ARP to solicit newsletter ads in our monthly eNewsletter.
• TAHPERD does not contract with third-party companies to sell our mailing lists, exhibitor lists, attendee lists, or membership data. Please disregard ANY such fraudulent solicitations. If you have any questions about the validity of a message, please don't hesitate to contact us at services@tahperd.org.
• Quick Fraud Check Tips
  Check the email address it came from. Any misspellings? Am I expecting this email? Am I expecting an attachment? Did it come directly from the organization?
  Does the request seem odd? Is it out of character for the sender? If yes, pick up the phone and call them directly. Don't respond to the email.  

Event Schedule

Sunday, July12
Exhibitor Move-In	12pm- 6pm
Exhibitor Welcome Session	5pm – 5:30pm
Monday, July 13
General Session (Exhibit Hall Closed)	8am - 9am
Exhibit Hall Open	9am – 4:30pm
Tuesday, July 14
Exhibit Hall Open Dedicated Exhibit Hall TIme	7:15am – 11:55am 7:15am - 8:00am
Exhibit Hall Prize Draw	11:35am- 11:55am
Exhibitor Move Out	12pm- 3pm

1.LOCATION AND DATES: The 2026 Texas Association for Health, Physical Education, Recreation, and Dance (TAHPERD) Summer Conference will be held July 12-14, 2026 at the Embassy Suites in Denton, TX.
2.SPACE CONTRACTS: Complete and return the contract; a 50% deposit must accompany the contract. The balance must be paid in full by May 1, 2026. If you submit a contract after May 1, 2026, your contract must be accompanied by full payment.
3.CANCELLATION: Full refunds less a 25% processing fee will be granted for canceled contracts if the cancellation is requested in writing and postmarked on or before May 1, 2026. No refunds will be granted for booth space or advertising canceled after May 1, 2026. Cancellations due to COVID will be handled in the same manner & time line. Any Exhibitor who fails to make payments when due, expressly waives all rights in and to the use of the assigned space. TAHPERD shall have full right to consider this contract terminated and to retain as liquidated damages all monies paid and to lease that Exhibitor’s space to another Exhibitor. TAHPERD reserves the right to decline or prohibit any exhibit that, in their judgment, does not fit the character of the convention. This reservation is all- inclusive as to persons, things, printed matter, products, and conduct.
4.SPACE ASSIGNMENT: In all cases, efforts will be made to assign space in compliance with the applicants' choices; however, no guarantee is made by TAHPERD that exhibitors specifications will be met. TAHPERD will provide display space to the Exhibitor as indicated on the official floor plan, insofar as possible, but reserves the right to make any changes in the interest of any Exhibitor or TAHPERD.
5.SUBLETTING SPACE: No Exhibitor may assign, sublet, or apportion his or her space in whole or part, nor exhibit any products or services other than those manufactured or handled in the normal course of his or her business. All activity must be confined to the limits of the exhibit booth.
6.EXHIBIT SPACE: Each booth will be equipped with a 44” x 7” head sign and cloth walls on an aluminum pipe framework. Back walls will be 8’ high; divider partitions will be 3’ high. All exhibits must be displays which fit in the space provided and cannot exceed the height of the back wall or sidewalls. Display units may not obstruct exhibit space to the right or left of the booth. Corner exhibits cannot obstruct aisles. If there are multiple parts to the display, these must not exceed the depth of the booth or project beyond the space allotted. No part of an exhibit and/or signs should be taped, nailed or otherwise affixed to walls, doors, etc. Damage from failure to observe this notice is payable by the exhibitor. All equipment must be purchased and requested by using the appropriate forms in the Exhibitor Service Kit. Additional Information about furniture, carpeting, utility outlets, and complete display service information will be included in the Exhibitor Service Kit.
7.INSTALLATION AND DISMANTLING: All exhibit installations must be completed between the hours of 12 noon and 5:00 p.m. on Sunday,July 12, 2026. Any space not claimed and occupied or for which no special arrangements have been made before 5:00 p.m., Sunday, July 12, 2026 may be resold or reassigned by TAHPERD without any obligation on the part of TAHPERD for any refunds whatsoever. The exhibit booth must remain staffed during the show times as listed in the Exhibitor Service Kit. If the booth is not staffed TAHPERD reserves the right to refuse future contracts with the exhibiting company. Dismantling of displays must not begin until after the exhibits close at the times listed in the Exhibitor Service Kit. No installing, dismantling, rearranging, repairing, servicing, removing, or supplementing of exhibits will be permitted during the viewing hours without the permission of TAHPERD. Exhibitors are required to participate during all show hours each day as listed in the Exhibitor Service Kit.
8. EXHIBITORS ATTENDING SESSIONS: Exhibitors are not allowed to attend event sessions. All booth staff in the HPERD field MUST be a current member of TAHPERD and if they want to attend programs, must pay the convention registration fee.
9.EXHIBITORS’ ADMISSION CREDENTIALS: Exhibitors must furnish TAHPERD with an advance list of their representatives. Representatives must check-in/register upon arrival at the exhibitor registration desk and must wear identification badges at all times, which will be furnished by TAHPERD. Two company representatives per 100 square feet of rented space will be allowed in the booth at any given time. The exhibit booth must remain staffed during the show times as listed in the Exhibitor Service Kit. If the booth is not staffed TAHPERD reserves the right to refuse future contracts with the exhibiting company. TAHPERD reserves the right to exclude from the exhibit area and/or the convention, without any refund or reimbursement, any Exhibitor, its employees, servants, independent contractors, and agents of every kind, who breach this contract, behave inappropriately at convention functions or in the Exhibit Hall, violate the law, misrepresent his or her products or services, or otherwise bring discredit upon the convention or TAHPERD. Any such conduct shall constitute a material breach of this contract.
10.PUBLICITY: TAHPERD will publish and distribute to registrants a list of Exhibitors, their booth numbers, and their products. TAHPERD reserves the right to publish a list of immediate past Exhibitors in the following year’s promotional materials and on the convention website.
11.CANVASSING AND OTHER ACTIVITIES: Advertising, canvassing, interviews, demonstrations, distribution of literature, etc., are permitted only within the Exhibitor's space. Aisles must be kept clear of exhibit materials and debris. If known, TAHPERD will not permit non-exhibitors to canvass, solicit, hold conferences, or distribute literature or other promotional devices during the convention.
12.PARTIES: This contract is entered into by Texas Association for Health, Physical Education, Recreation, and Dance (TAHPERD) and the Company/Institution/Organization named under Exhibitor Information (referred to in this contract as Exhibitor). The contract will be effective on the date it is accepted by TAHPERD.
13. SALE OF MERCHANDISE: Exhibitors may sell products on the exhibit floor during regular exhibit hours, provided that (1) the product relates directly to the field of education and (2) the vending Exhibitor holds TAHPERD harmless from every claim of any kind that may arise from the sale of such products, including without limitation, any consumer suit, complaint, or demand; any product liability suit; or any other claim, demand, or suit, whether in a court of law or equity or in an administrative forum. TAHPERD reserves the right in their sole discretion, to prohibit or discontinue sales for any reason at any time. Exhibitors are responsible for any and all permits required by law or local ordinance. An Exhibitor without a Texas location needs a Use Tax permit. There is no fee for a Use Tax permit. In the event that an exhibitor engages in on-location transactions, the exhibitor will be responsible for complying with all federal, state, and local laws that may pertain to such sales. All exhibitors must be registered with Texas Comptroller's Office. In addition, exhibitors must have a Texas Sales permit or proof of tax-exempt status and must provide this permit if requested by TAHPERD in order to exhibit at the Convention. Contact the Comptroller's Office (512.463.3731 orwww.cpa.state.tx.us) for information regarding exhibiting in Texas and Texas sales permits. Each exhibitor is responsible for making this contact.
14. NOISE, SOUND, AND COMBUSTIBLES: Use of the booth shall not interfere with other exhibitors. Musical instruments, radios, sound-motion picture equipment, record players, noise-creating devices, or amplifying systems shall be operated only at a level that will not interfere with other Exhibitors or add unduly to general acoustical inconvenience, and their operation must conform to TAHPERD requirements. Flammable fluids, substances or material, the use of which is in violation of city, county, or state laws or regulations, may not be used in any booth. No candles.
15. COPYRIGHT POLICY: The Copyright Laws require the payment of a user fee before any performance of copyrighted work (such as music or literature). Exhibitors are responsible for procuring permission to use any copyrighted work that is performed, broadcasted, displayed, or used in TAHPERD publications, which is supplied to TAHPERD by the Exhibitor. Each Exhibitor assumes full liability for any infringement of the Copyright Act committed by or on behalf of such Exhibitor and agrees to hold TAHPERD and their employees and agents harm- less and to assume all costs and damages for any direct or indirect liability TAHPERD may incur by such infringement. For any infringement committed, each Exhibitor agrees to assume the duty to defend, including paying for all costs associated with the infringement defense, giving TAHPERD right to control litigation and choice of counsel.
16. NON-LIABILITY: It is expressly understood and agreed by each and every contracting Exhibitor and his or her guests that neither TAHPERD, nor its employees, nor its contractors shall be liable for loss or damage to the goods or properties of Exhibitors. TAHPERD will provide 24-hour security and the furnishing of such security shall neither be deemed to increase the liability of TAHPERD, its members, representatives, officers, or employees, nor to modify in any way the assumption of risk and release provided herein. All property of the Exhibitor is understood to remain under his or her custody and control in transit to, within, or in transit from the confines of the Exhibit Hall, subject to the Rules and Regulations of this convention. By signing the contract, Exhibitor releases and agrees to indemnify TAHPERD, its managers, officers, members, sponsors, employees, and agents, and indemnify and save them harmless from any suit or claim for property damage or personal injury (including punitive damages) by whosoever sustained, including Exhibitor and its employees, servants, independent contractors, and agents of every kind or employees on or about the Exhibitor's space or arising out of Exhibitor's participation in the exhibition, expressly including such damage or injury resulting in any part from the negligence of one or more of the aforementioned indemnities. The performance of this contract by either party is excused if made impossible or illegal by acts of God, war, government regulation, disaster, civil disorder, curtailment of transportation facilities, power outage, or other emergency over which any party has no control. This agreement may be terminated for one or more of such reasons by written notice from one party to the other, but upon termination for any such reason, Exhibitor is not entitled to a refund or reimbursement. The Exhibitor does not have the right to request a refund because the facility fails to provide any service. (e.g., electricity goes out and attendees cannot see exhibit). Failure by the Exhibitor to comply with these rules and regulations as agreed by the parties or the breach of any representation, warranty, or guarantee by the Exhibitor shall render the Exhibitor liable for direct and consequential damages, expenses, allocations of overhead, etc., including but not limited to, reasonable attorneys fees. This agreement represents the complete understanding of the parties and may be amended, modified, or otherwise altered only pursuant to the mutual written agreement of the parties.
17. GENERAL: TAHPERD reserves the right to make such additional conditions, rules, and regulations as TAHPERD deems necessary to enhance the success of the TAHPERD Convention. Failure of TAHPERD to declare any violation of these rules immediately upon occurrence thereof, or delay in taking any action in connection therewith, shall not waive such violation. TAHPERD shall have the right to declare any violation at any time and take such action as might be lawful or authorized hereunder, either in law or in equity. The receipt of any rent or payment by TAHPERD, with or without knowledge of any breach or violation by TAHPERD of any conditions, terms, or covenant, hereunder shall not be determined or considered as a waiver of any provision hereunder.
18. NON-HARASSMENT:  TAHPERD  is committed to providing a welcoming, civil, and safe environment for all participants and guests. TAHPERD will not tolerate any form of harassment or offensive conduct by any person toward any of our staff, registrants, guests, or other participants. Anyone deemed to be in violation of this policy will be required to leave the event and no full or partial refund will be issued. If you wish to report conduct that you believe violates this policy, please visit the attendee registration desk to speak with a TAHPERD representative. However, if you feel you are in danger, contact law enforcement (911) or security at the facility immediately.
19. TAHPERD NAME AND LOGO: Exhibitors must have approval from the Texas Association for Health, Physical Education, Recreation, and Dance (TAHPERD) to use the official TAHPERD logo, TAHPERD Convention logo and/or organization name: Texas Association for Health, Physical Education, Recreation, and Dance (TAHPERD).
20. INSURANCE: The exhibitor, its independent contractor, and agents of every kind, agrees to have the following insurance coverage during the dates of the TAHPERD Annual Convention (including move-in and move-out days) and to be prepared to furnish a certificate of insurance to TAHPERD if requested: (a) Comprehensive General Liability insurance coverage of a minimum of $1,000,000 for bodily injury and $250,000 property damage. Such coverage shall extend to the acts and omissions of exhibitor, its employees, servants, independent contractors, and agents of every kind.
Venue for any legal proceeding concerning this contract shall be in Travis County, Austin, Texas.
 

TAHPERD 103rd Annual Convention

The TAHPERD Annual Convention is the premier event in Texas for connecting with K–12 physical education and health professionals who influence purchasing decisions and program implementation across school districts. As an exhibitor, your business gains direct access to a highly engaged audience of teachers, administrators, and leaders actively seeking innovative products, services, and solutions that support student wellness and physical literacy. The convention offers unmatched opportunities for brand visibility, relationship-building, live product demonstrations, and meaningful conversations that drive long-term partnerships within the education and school health marketplace.

December 2-5, 2026
Hilliard Center (Formerly American Bank Center)
Corpus Christi, TX

Prospective Annual Convention Exhibitors:

• Online Booth Reservations- OPEN NOW  | View Floorplan -10 x10 Booths range from $900- $1050 depending on location
  • Annual Convention- Exhibitor Showcase Proposals-Applications OPEN NOW- May 1 or until sold out.
    
    ALL proposals must be submitted through the Online Portal to be eligible for review!
     
• Quick Facts
• Hotel Information
• Order Electricity for your booth:  
• Associate Revenue Partners (ARP)- You may be contacted by ARP to solicit newsletter ads in our monthly eNewsletter.
• TAHPERD does not contract with third-party companies to sell our mailing lists, exhibitor lists, attendee lists, or membership data. Please disregard ANY such fraudulent solicitations. If you have any questions about the validity of a message, please don't hesitate to contact us at services@tahperd.org.
• Quick Fraud Check Tips
  Check the email address it came from. Any misspellings? Am I expecting this email? Am I expecting an attachment? Did it come directly from the organization?
  Does the request seem odd? Is it out of character for the sender? If yes, pick up the phone and call them directly. Don't respond to the email.  

Event Schedule

Wednesday, December 2
Exhibitor Move-In	12pm- 5:30pm
Exhibitor Welcome Session	5pm – 5:30pm
Meet the Exhibitors (Dedicated Exhibit Hall Time)	6pm- 8pm
Thursday, December 3
Exhibit Hall Open	9am – 3:15pm
Friday, December 4
Exhibit Hall Open	8am – 1:30pm
Exhibit Hall Prize Drawing	1:05pm-1:30pm
Exhibitor Move Out	1:30pm- 4pm

2026 TAHPERD ANNUAL CONVENTION EXHIBITOR RULES AND REGULATIONS
1.LOCATION AND DATES: The 2026 Texas Association for Health, Physical Education, Recreation, and Dance (TAHPERD) Annual Convention will be held December 2-5, 2026 at the American Bank Convention Center, Corpus Christi, TX

.2.SPACE CONTRACTS: Complete and return the contract; a 50% deposit must accompany the contract. The balance must be paid in full by September 1, 2026. If you submit a contract after September 1, 2026, your contract must be accompanied by full payment.

3.CANCELLATION: Full refunds less a 25% processing fee will be granted for canceled con- tracts if the cancellation is requested in writing and postmarked on or before October 1, 2026. No refunds will be granted for booth space or advertising canceled after October 1, 2026. Cancellations due to COVID will be handled in the same manner & time line. Any Exhibitor who fails to make payments when due, expressly waives all rights in and to the use of the assigned space. TAHPERD shall have full right to consider this contract terminated and to retain as liquidated damages all monies paid and to lease that Exhibitor’s space to another Exhibitor. TAHPERD reserves the right to decline or prohibit any exhibit that, in their judgment, does not fit the character of the convention. This reservation is all- inclusive as to persons, things, printed matter, products, and conduct.

4.SPACE ASSIGNMENT: In all cases, efforts will be made to assign space in compliance with the applicants' choices; however, no guarantee is made by TAHPERD that exhibitors specifi- cations will be met. TAHPERD will provide display space to the Exhibitor as indicated on the official floor plan, insofar as possible, but reserves the right to make any changes in the interest of any Exhibitor or TAHPERD.

5.SUBLETTING SPACE: No Exhibitor may assign, sublet, or apportion his or her space in whole or part, nor exhibit any products or services other than those manufactured or handled in the normal course of his or her business. All activity must be confined to the limits of the exhibit booth.

6.EXHIBIT SPACE: Each booth will be equipped with a 44” x 7” head sign and cloth walls on an aluminum pipe framework. Back walls will be 8’ high; divider partitions will be 3’ high. All exhibits must be displays which fit in the space provided and cannot exceed the height of the back wall or sidewalls. Display units may not obstruct exhibit space to the right or left of the booth. Corner exhibits cannot obstruct aisles. If there are multiple parts to the display, these must not exceed the depth of the booth or project beyond the space allotted. No part of an exhibit and/or signs should be taped, nailed or otherwise affixed to walls, doors, etc. Damage from failure to observe this notice is payable by the exhibitor. All equipment must be purchased and requested by using the appropriate forms in the Exhibitor Service Kit. Additional Information about furniture, carpeting, utility outlets, and complete display service information will be included in the Exhibitor Service Kit.

7.INSTALLATION AND DISMANTLING: All exhibit installations must be completed between the hours of 12 noon and 5:30 p.m. on Wednesday,December 2, 2026. Any space not claimed and occupied or for which no special arrangements have been made before 5:00 p.m., Wednesday December 2, 2026 may be resold or reassigned by TAHPERD without any obligation on the part of TAHPERD for any refunds whatsoever. Dismantling of displays must not begin until after the exhibits close at the times listed in the Exhibitor Service Kit. No installing, dismantling, rearranging, repairing, servicing, removing, or supplementing of exhibits will be permitted during the viewing hours without the permission of TAHPERD. Exhibitors are required to participate during all show hours each day as listed in the Exhibitor Service Kit.

8. EXHIBITORS ATTENDING SESSIONS: Exhibitors are not allowed to attend event sessions. All booth staff in the HPERD field MUST be a current member of TAHPERD and if they want to attend programs, must pay the convention registration fee.

9.EXHIBITORS’ ADMISSION CREDENTIALS: Exhibitors must furnish TAHPERD with an advance list of their representatives. Representatives must check-in/register upon arrival at the exhibitor registration desk and must wear identification badges at all times, which will be furnished by TAHPERD. Four company representatives per 100 square feet of rented space will be allowed in the booth at any given time. TAHPERD reserves the right to exclude from the exhibit area and/or the convention, without any refund or reimbursement, any Exhibitor, its employees, servants, independent contractors, and agents of every kind, who breach this contract, behave inappropriately at convention functions or in the Exhibit Hall, violate the law, misrepresent his or her products or services, or otherwise bring discredit upon the conven- tion or TAHPERD. Any such conduct shall constitute a material breach of this contract.

10.PUBLICITY: TAHPERD will publish and distribute to registrants a list of Exhibitors, their booth numbers, and their products. TAHPERD reserves the right to publish a list of immediate past Exhibitors in the following year’s promotional materials and on the convention website.

11.CANVASSING AND OTHER ACTIVITIES: Advertising, canvassing, interviews, demonstrations, distribution of literature, etc., are permitted only within the Exhibitor's space. Aisles must be kept clear of exhibit materials and debris. If known, TAHPERD will not permit non-exhibitors to canvass, solicit, hold conferences, or distribute literature or other promotional devices during the convention.

12.PARTIES: This contract is entered into by Texas Association for Health, Physical Education, Recreation, and Dance (TAHPERD) and the Company/Institution/Organization named under Exhibitor Information (referred to in this contract as Exhibitor). The contract will be effective on the date it is accepted by TAHPERD.

13. SALE OF MERCHANDISE: Exhibitors may sell products on the exhibit floor during regular exhibit hours, provided that (1) the product relates directly to the field of education and (2) the vending Exhibitor holds TAHPERD harmless from every claim of any kind that may arise from the sale of such products, including without limitation, any consumer suit, complaint, or demand; any product liability suit; or any other claim, demand, or suit, whether in a court of law or equity or in an administrative forum. TAHPERD reserves the right in their sole discre- tion, to prohibit or discontinue sales for any reason at any time. Exhibitors are responsible for any and all permits required by law or local ordinance. An Exhibitor without a Texas location needs a Use Tax permit. There is no fee for a Use Tax permit. In the event that an exhibitor engages in on-location transactions, the exhibitor will be responsible for complying with all federal, state, and local laws that may pertain to such sales. All exhibitors must be registered with Texas Comptroller's Office. In addition, exhibitors must have a Texas Sales permit orproof of tax-exempt status and must provide this permit if requested by TAHPERD in order to exhibit at the Convention. Contact the Comptroller's Office (512.463.3731 orwww.cpa.state.tx.us) for information regarding exhibiting in Texas and Texas sales permits. Each exhibitor is responsible for making this contact.

14. NOISE, SOUND, AND COMBUSTIBLES: Use of the booth shall not interfere with other exhibitors. Musical instruments, radios, sound-motion picture equipment, record players,noise-creating devices, or amplifying systems shall be operated only at a level that will not interfere with other Exhibitors or add unduly to general acoustical inconvenience, and their operation must conform to TAHPERD requirements. Flammable fluids, substances or material, the use of which is in violation of city, county, or state laws or regulations, may not be used in any booth. No candles.

15. COPYRIGHT POLICY: The Copyright Laws require the payment of a user fee before any performance of copyrighted work (such as music or literature). Exhibitors are responsible for procuring permission to use any copyrighted work that is performed, broadcasted, displayed, or used in TAHPERD publications, which is supplied to TAHPERD by the Exhibitor. Each Exhibitor assumes full liability for any infringement of the Copyright Act committed by or on behalf of such Exhibitor and agrees to hold TAHPERD and their employees and agents harm- less and to assume all costs and damages for any direct or indirect liability TAHPERD may incur by such infringement. For any infringement committed, each Exhibitor agrees to assume the duty to defend, including paying for all costs associated with the infringement defense, giving TAHPERD right to control litigation and choice of counsel.

16. NON-LIABILITY: It is expressly understood and agreed by each and every contractingExhibitor and his or her guests that neither TAHPERD, nor its employees, nor its contractors shall be liable for loss or damage to the goods or properties of Exhibitors. TAHPERD will provide 24-hour security and the furnishing of such security shall neither be deemed to increase the liability of TAHPERD, its members, representatives, officers, or employees, nor to modify in any way the assumption of risk and release provided herein. All property of the Exhibitor is understood to remain under his or her custody and control in transit to, within, or in transit from the confines of the Exhibit Hall, subject to the Rules and Regulations of thisconvention. By signing the contract, Exhibitor releases and agrees to indemnify TAHPERD, its managers, officers, members, sponsors, employees, and agents, and indemnify and save them harmless from any suit or claim for property damage or personal injury (including punitive damages) by whosoever sustained, including Exhibitor and its employees, servants, independent contractors, and agents of every kind or employees on or about the Exhibitor's space or arising out of Exhibitor's participation in the exhibition, expressly including such damage or injuryresulting in any part from the negligence of one or more of the aforementioned indemnities. The performance of this contract by either party is excused if made impossible or illegal by acts of God, war, government regulation, disaster, civil disorder, curtailment of transportation facilities, power outage, or other emergency over which any party has no control. This agree- ment may be terminated for one or more of such reasons by written notice from one party to the other, but upon termination for any such reason, Exhibitor is not entitled to a refund or reimbursement. The Exhibitor does not have the right to request a refund because the facility fails to provide any service. (e.g., electricity goes out and attendees cannot see exhibit). Failure by the Exhibitor to comply with these rules and regulations as agreed by the parties or the breach of any representation, warranty, or guarantee by the Exhibitor shall render the Exhibitor liable for direct and consequential damages, expenses, allocations of overhead, etc., including but not limited to, reasonable attorneys fees. This agreement represents the complete understanding of the parties and may be amended, modified, or otherwise altered only pursuant to the mutual written agreement of the parties.

17. GENERAL: TAHPERD reserves the right to make such additional conditions, rules, and regulations as TAHPERD deems necessary to enhance the success of the TAHPERD event. Failure of TAHPERD to declare any violation of these rules immediately upon occurrence thereof, or delay in taking any action in connection therewith, shall not waive such violation. TAHPERD shall have the right to declare any violation at any time and take such action as might be lawful or authorized hereunder, either in law or in equity. The receipt of any rent or payment by TAHPERD, with or without knowledge of any breach or violation by TAHPERD of any conditions, terms, or covenant, hereunder shall not be determined or considered as a waiver of any provision hereunder.

18. NON-HARASSMENT:  TAHPERD  is committed to providing a welcoming, civil, and safe environment for all participants and guests. TAHPERD will not tolerate any form of harassment or offensive conduct by any person toward any of our staff, registrants, guests, or other participants. Anyone deemed to be in violation of this policy will be required to leave the event and no full or partial refund will be issued. If you wish to report conduct that you believe violates this policy, please visit the attendee registration desk to speak with a TAHPERD representative. However, if you feel you are in danger, contact law enforcement (911) or security at the facility immediately.

19. TAHPERD NAME AND LOGO: Exhibitors must have approval from the Texas Association for Health, Physical Education, Recreation, and Dance (TAHPERD) to use the official TAHPERD logo, TAHPERD Convention logo and/or organization name: Texas Association for Health, Physical Education, Recreation, and Dance (TAHPERD).

20. INSURANCE: The exhibitor, its independent contractor, and agents of every kind, agrees to have the following insurance coverage during the dates of the TAHPERD Annual Convention (including move-in and move-out days) and to be prepared to furnish a certificate of insurance to TAHPERD if requested: (a) Comprehensive General Liability insurance coverage of a minimum of $1,000,000 for bodily injury and $250,000 property damage. Such coverage shall extend to the acts and omissions of exhibitor, its employees, servants, independent contractors, and agents of every kind.
Venue for any legal proceeding concerning this contract shall be in Travis County, Austin, Texas.

Exhibitor Schedule

Tentative Overall Agenda

Sunday, June 14
Exhibitor Move In- 1:30- 5:00pm
Dedicated Exhibitor Time - 5:30 - 7:00pm
Exhibit Close: 7:00pm

Monday, June 15
Exhibits Open: 8:00am - 3:30pm

Tuesday, June 16
Exhibits Open: 8:00am - 3:30pm

Wednesday, June 17
Exhibits Open: 8:00am - 11:30am
Exhibitor Move Out: 11:30am - 2:00pm

ð SEA Summit Location

Isla Grand Beach Resort
500 Padre Blvd.
South Padre Island, TX 78597

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ð¨ Hotel Reservations

Please use the TAHPERD SEA Summit Group Code: 6SEASUMMIT when booking to receive the conference rate.

ð Group Reservation Link:
https://link.edgepilot.com/s/85587770/CQygYftIDE__vVPoPXnqHA?u=https://reservations.travelclick.com/73052?groupID=5000613

For faster service, we recommend using the group link. (Resort fees will be adjusted at check-in.)

â ï¸ Note: The link will not work if the room block or specific nights are sold out. Please contact the hotel directly if you experience issues.

Hotel Contact: (956) 761-6511

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ð² Group Rates

Cabana Rooms (Saturday–Wednesday nights):

• Pool View (King or Double Queen): $184/night
• Beach View (King or Double Queen): $184/night

Condominiums (Limited Availability):

• Saturday night: $344
• Sunday–Wednesday nights: $314

Taxes & Fees:

• Hotel Occupancy Tax: 17%
• Resort Fees:
  • Cabana Rooms: $15/day
  • Condominiums: $35/day
• Parking: Complimentary self-parking

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ð Hotel Policies

• Check-in: 4:00 PM
• Check-out: 11:00 AM
• Cancellation: Must cancel at least 72 hours prior to arrival to avoid one night’s room and tax charge
• Tax Exemption: Contact the hotel directly for procedures

Room Block Cut-Off Date:
May 22, 2026, or until the block sells out (whichever comes first)

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ð« Payment by School Check

If paying with a school check, it must be received at least 10 business days prior to check-in.

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â︠Travel Information

• Nearest Airport: Valley International Airport (Harlingen) – approx. 60-minute drive
• Website: https://link.edgepilot.com/s/0a91ea6b/tY2x9OdTaEeogsTlHM5yOA?u=https://flythevalley.com/
• For driving directions, please refer to Google Maps

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â ï¸ Important Reminder

TAHPERD strongly encourages all attendees to stay at the conference hotel. Our ability to use meeting space and avoid financial penalties depends on meeting our room block commitment.